The Learner’s Information System (LIS) is a system for maintaining the registry of learners aimed at meeting the following objectives:
- Provide a standardized registration system for learners Track learner progress/performance
- Provide learner information for better program planning and supervision of schools and learning centers
- Enhance management of learner record
After requiring all schools to submit masterlist of learners to their respective division offices and transmitted to the DepED-ARMM through the OPS, the consolidated masterlist were forwarded to the Office of the Planning Services of the DepeED for inclusion in the LIS and assignment of Unique Learner’s Reference Number (LRN) to all learners.
The LRN is a unique and permanent 12-digit number assigned to a person who enters the Philippines basic education program that is intended to reference a ―Registry of Learners which serves as a centralized and authoritative database of learners’ basic information.
The LRN offers access to learner profiles in the registry and even performance data as he or she completes the program, whether it be in the formal or non-formal mode of learning. It is issued to a learner when he or she registers in the basic education program either at the start of the program (i.e., kindergarten level) or when the learner transfers from a school and has not yet been issued an LRN. There are pre-identified phases in the implementation, which are products of careful planning and agreement of the division and regional planning teams.
As part of the annual observance of the National Statistics Month, the OPS prepares brochures, factsheets and tarpaulin displays, over and above the regular statistics displays that includes education indicators, enrolment trends, analysis of education resources and etc.
The Issuance of Certifications for MOOE
The Office of the Planning Services of the DepED-ARMM helps the Budget and Accounting Division in determining allocation and increase of Maintenance and Other Operating Expenses (MOOE) of existing, newly created and newly separated national high schools in the region.
Recently, ALL central elementary schools were also included in the allocation of the MOOE. As an initial intervention, the central schools are being challenged to implement, utilize and liquidate their MOOE’s in the most acceptable manner.
In practice, the OPS provides for the analysis of enrolment trend by generating EBEIS report on enrolment and issues the certification for the deserving schools.
Among its major accomplishment for the year 2013, the OPS is proud to have garnered the 1st Placer Award for the Statistics Exhibit during the National Statistics Month celebration. Among Ten (10) participating major line agencies of the region, DepED-ARMM bagged the Plaque of Recognition, manifesting improvements in data collation, analysis, presentation and utilization.
This was possible because of the consistent effort of the current leadership in improving the quality of data in education.
It has been made public last school-year that the enrolment in both elementary and secondary schools in ARMM dropped to more than Seventy Thousand (70,000). The implementation of the Learner’s Information System has been identified as the major reason for the dive in the enrolment figure. Many schools in the region were caught at-footed and left with no options but to tune-in to the advocacy of data cleansing. The difficulty was presumed to be on the part of providing or assigning unique Learner’s Reference Number (LRN) to each individual student in the classroom.
This school-year, the enrolment has been reduced again by around Twenty Thousand (20,000). As projected, the decrease would be happening in at least three tranches. And the same reason would be the sole justification for the trend. This is considered another accomplishment by the office, after putting some efforts in the consistent advocacy of improving the quality of education data in the region. Baseline information may be reliable if the trend holds still.
The availability of School Profiles (EBEIS generated, by Province, by division, by municipality, by district, and by school), with full details of the schools information, word-based document, user-friendly and will be available on-line soon.
To determine exact locations of schools through coordinates, the Office of the Secretary approved the pilot implementation of geo-tagging in selected schools of Maguindanao 2 division. Using android applications, the Global positioning System (GPS) supports the tracking of distance, elevation and direction of schools from a pre-identified specific point of origin. This intervention will not only aid the agency in locating the school sites, but will also serve as bases for approving establishments of schools following the 8 kilometer radius provided in the .
Learner’s Information System Biometric Scanning
With the implementation of the LIS, each learner has already been assigned a unique learners Reference Number. To strengthen this intervention, the OSEC contracted IT Team to conduct fingerprint and face detection biometric scanning. Every child that has been registered will have a picture and fingerprint scan attached to the LRN assigned to him/her. This intervention will help the current leadership establish a reliable, valid and worth-utilizing data on enrolment.
Basic Education Report Card and Education Management Information System
Last November 2013, the Bureau of Planning Services managed a Two-Day Training on report generation for the EBEIS by using Basic Education Report Card and Education Management Information System Toolbox of the EBEIS. Aside from the spreadsheet generated reports, the EBEIS can now provide analysis and reports in graphical presentations and tabulations, as desired by the user. ALL Division Planning Officers of the 10m divisions were in attendance and .were exposed to the technology.
Basic Education Assistance for Mindanao– Autonomous Region of Muslim Mindanao (BEAM -ARMM)The AusAID-supported BEAM-ARMM program which aims to contribute to the alleviation of poverty and emergence of peace through targeted investments in basic education now turns one-year turns one-year old since its official launching in November 2012. The progressive design and deliver approach provides exibility to respond to emerging urgent needs, development policies and thrust of the government and the changing socio-political context of ARMM. DepED ARMM designated on concurrent capacities its Senior Management officials to support the program governance structures. Secretary Jamar Kulayan concurrently heads the PMO with Asec Maisarah Latiph and Asec Noor Saada each acting as Chairpersons of the Program Management Committees (PMC) of the different components.
The Program Monitoring Office (PMO) located within ARMM was established to coordinate and harmonise the whole package of interventions. It supports the management and these 2 governance structures: the Project Steering Committee (PSC) and the Project Coordinating Committee (PCC).
The program has fully staffed its four field offices which are now fully operational. These are: 1) Program Management Office (PMO) within the DepED ARMM compound in Cotabato City; 2) Cotabato Field Office at the Al Nor Complex, Cotabato City; 3) Zamboanga Field Office at the DepED Region 9 compound; 4) Davao Field Office at the Landco Building, Davao City.
The delivery modalities to implement the program are through donor partnerships, engagement of an international NGOS and a Managing Contractor. The United Nations Children’s Education Fund (UNICEF) through the Bangsamoro Development Authority (BDA) implements Component 1a: Early Childhood Education or Tahderiyyah Program; ii) GIZ through the Fit-for - School implements Component 2 : School Health Habits and WASH; iii) Cardno, the Managing Contractor implements Component 1b: Basic Education Improvement and Component 3: Technical Vocational Education and Training; and iv) Component 4: BRAC ADM.